QuickBooks is accounting software which most accountants and small businesses know. They would have used it or evaluated it at least once in their professional careers. It is a system more suitable for micro-businesses. But has many weaknesses as the business starts to grow. On the other hand, Microsoft Dynamics 365 Business Central is much more than just accounting software. It is a complete financial management solution with an integrated ERP and CRM.
Let us look at reasons you should seriously consider switching from QuickBooks to Microsoft Dynamics 365 Business central.
QuickBooks has limits with respect to the number of records it can process and maintain. There are limits on various aspects such as the number of employees, posted transactions, inventory management data, etc. Once you reach these limits, not only does the system starts becoming slower, but also the only way to keep the system working well, you have no other choice than from removing the data from QuickBooks.
There are no such limitations in Business Central. In fact, it provides a lot more flexibility as your business grows. Business Central is built on the Microsoft Azure platform and can scale and support increasing volumes of transaction and users.
QuickBooks has its advantages, but if you are a micro-business and have less than 5-10 employees. Beyond that, you should consider switching to Business Central as it is more efficient and effective as a solution.
In QuickBooks, the file structure is not very secure. It allows the users to edit the posted transaction. Also, there is no record maintained of the changes made. In Business Central, tracking is on at all times, and it records all the changes made. It is crucial from an audit perspective.
Also, it is critical in case of any frauds or financial irregularities that you need to track. If you want to track your financials steadfastly, Business Central is the right choice for you.
Microsoft Dynamics 365 Business Central is more than just accounting software. It is a fully integrated financial management solution. It helps you monitor and store employee expenses, inventory management and costing, warehouse management, logistics, customer details, etc. It connects data across accounting, sales, employees, purchasing, inventory, etc. and provides an end-to-end view of your business.
QuickBooks, on the other hand, is accounting software with limited applications across different business departments. If you are looking to implement a holistic business-wide solution, switching to Business Central is a no brainer.
Business Central is miles ahead of QuickBooks when it comes to reporting capabilities. Any non-accounting personnel can use Business Central to create reports across any dimensions. Also, it offers native integration with Microsoft Power BI that can really take reporting to the next level.
A robust reporting structure helps businesses analyse key data points across all departments and gain insights. Data, as they say, is the new oil. The ability to analyse it in real-time and gain actionable insights can prove profitable for a business.
Microsoft AppSource is a repository of many apps that are compatible with the Business Central. This way, if you need to create any custom solution for your business, you can find a suitable app in the AppSource and integrate it with Microsoft Dynamics 365 Business Central.
Also, if you are an accountant or any business personnel, you will be using excel for some number crunching. Business central is compatible with Microsoft Office, Microsoft Outlook, and a host of other Microsoft products. It saves a lot of time of training resources on multiple platforms and also switching between different platforms. It also boosts employee productivity as they use a solution they are familiar with and are using for ages.
You can import data from these into Business Central, and you will have a single platform with no data silos, ready to give you a complete picture of your business in just a few clicks.
If you have multiple locations or you deal in multiple currencies, then QuickBooks just doesn’t make the cut. Business Central, on the other hand, allows you to set up different locations as separate entities. A business can track sales, inventory, revenue, cost overheads, logistics, etc., at all these locations using Business Central. Also, reporting this is very easy, as mentioned earlier.
It can also help you consolidate all your dealings in different currencies. You can also manage all finances in a single currency, like USD, and make individual reports for each entity or group it up. All this is very easy to do and intuitive in Business Central.
QuickBooks has 3 different versions – QuickBooks Pro, QuickBooks Enterprise, and QuickBooks Online, all these are built on different platforms. Switching or upgrading rom one version, for e.g., from QuickBooks Pro or QuickBooks Enterprise to QuickBooks Online, is not seamless.
Microsoft Business Central, like its predecessors Dynamics NAV and the others, is built on Microsoft Azure. It comes with compatibility and integration capabilities. It makes the transition to the upgraded version seamless.
Based on the points stated above, if you are a growing business and want to have a single comprehensive business-wide solution with multiple capabilities, you should switch from QuickBooks to Microsoft Dynamics 365 Business Central.
If you are interested in making the switch from QuickBooks to Microsoft Dynamics 365 Business Central for your business, you may connect to us at CocoonIT Services Pvt Ltd. We are a leading Microsoft Business Central ERP and Microsoft Dynamics 365 partner located in Mumbai.
We are a trusted Microsoft Gold partner offering intuitive Enterprise Technology Consulting and Automation implementation. We also provide ongoing support as per your business requirement.
We help businesses in their digital transformation journey by delivering Microsoft Business Automation tools, Power Apps, Microsoft Dynamics 365 Business Central, Microsoft Azure, Microsoft Power BI, and other technology solutions services and support.